RFP FOR EXECUTIVE SEARCH – RECRUITMENT SERVICES (EXECUTIVE DIRECTOR)
Waynesville Housing Authority (WHA) is seeking proposals from qualified executive search-recruitment consulting firms to facilitate an executive search-recruitment and hiring process for an Executive Director for WHA. The WHA nine-member Board of Commissioners well serve as the search committee.
Proposals will be reviewed and evaluated based on the criteria defined in the “Evaluation Criteria and Weight Factors” section of this RFP.
Process and Deadline:
- The search committee will review the submittals and may interview the top two consultants based on the scoring of the proposals received. Submittals are to be received at the email address below no later than May 30, 2021.
Please provide submittals via email to: briancagle@beverly-hanks.com
- Only those submittals received by the specified date and time will be considered.
- Submittals are limited to ten (10) pages.
- The submittals will be reviewed by the search committee. The search committee will review and rate each submittal based on the evaluation criteria listed in this document. If needed, the committee will also conduct interviews. Scores from the submittal and the interview will be utilized in making the final selection.
- The Waynesville Housing Authority shall begin negotiations on price and contract with the highest ranked firm. Should negotiations fail between WHA and the highest ranked firm, negotiations will cease and begin with the second ranked firm.
Background and Services Requested:
- About Waynesville Housing Authority (WHA):
The Town of Waynesville Housing Authority is a public body created under the authority of Chapter 157 of the General Statutes of North Carolina for the purpose of providing safe and sanitary housing for the low income, elderly, disabled and handicapped citizens of the Town of Waynesville. The WHA is reported as a related organization in the notes to the Town of Waynesville’s financial statements since the governing board of WHA is appointed by the mayor of Waynesville. The WHA, however, is not a component of the financial reporting entity of the Town of Waynesville since it designates its own management, approves its own budget, and maintains its own accounting system. In addition, the Town provides no financial support to the WHA and is not obligated for its debts.
Funding for the WHA is received from the US Department of Housing and Urban Development (HUD), other state and federal agencies, and from rents received from tenants in the public housing units. The WHA has 100 units in management of its low-income housing program and also a sixty-two unit building owned and managed by the WHA.
- Services Requested:
The successful offeror will be expected to perform the following tasks:
- Work with the Board to develop a search process timeline.
- Assist the Board in assessing the qualifications sought in a new Executive Director.
- Take charge of the recruitment process by designing and placing ads and receiving applications and resumes.
- Screen and evaluate resumes and applications, including internal candidates, and develop a short list of qualified applicants for the Board to consider after preliminary reference checking.
- Assist the Board with organizing and setting up interviews and attend the interviews and provide input as requested.
- Conduct detailed background and reference checks on top candidates.
- Schedule a second round of interviews with top candidates if needed.
- Facilitate the discussion of the final selection process and compensation package.
- Guide the Board in making the offer of employment and the negotiation of the compensation package.
- Assist the Board with the notification of all applicants of the final appointment decision.
The Board will entertain alternate approaches that achieve the purpose of recruiting and hiring a successful executive candidate.
Submittal:
- Elements to Include:
- Provide on your letterhead a cover letter signed by a person who is authorized to commit your firm to perform the services included in the proposal while identifying all materials and enclosures being forwarded in response to this RFP.
- SAM.gov Website Proof:
- Provide proof that you have an active registration in the government’s SAM.gov website.
- Organizational Profiles and Structures:
- Provide information about your firm to include a brief description of the firm including parent company, affiliated companies and any subsidiaries.
- The date your firm was established.
- The proposed service team including titles, roles, responsibilities and an estimated percentage of time involved on this project, and
- The name and title of the primary contact person.
- Experience and Expertise:
- Provide a detailed executive summary as a high-level description of your firm’s ability to perform the requested scope of services. WHA will place a very high value on experience and expertise performing these search services for public housing authority (PHA) positions.
- Include your firm’s history, experience and expertise in searching, recruiting and hiring high level executive positions giving examples of related successes with particular emphasis on any PHA Executive Director or comparable searches.
- Discuss any strategies your firm has developed that you feel separate you from the competition.
- Provide a resume for each team member that would be assigned to this account highlighting their experience and expertise with similar assignments.
- Resource Capacity:
- Discuss your office locations and capacities, and any unique tools available in providing these services.
- Give details of any external partnerships that improves your ability to provide these services.
- Provide a schedule and management plan in performing and managing these services in order to begin the search process no later than June 1, 2021. Note any factors that may delay this process such as other firm or staff commitments.
- Fee Structure:
- Submit a firm, fixed fee and details regarding all additional related expenses, if applicable, to provide the specified services to obtain a successful placement. Include search guarantees and details of candidate fallout replacement costs.
- References:
- Submit references of a least three clients you have recently or are currently serving that best match the position level and the scope of services presented in this RFP.
2. Evaluation Criteria and Weight Factors:
Responses will be evaluated by the search committee according to the criteria listed above as follows:
| Organization Profiles and Structure | (25 Points) |
| Experience and Expertise | (35 Points) |
| Resource Capacity | (20 Points) |
| Fee Structure | (20 points) |
General Information:
- Submittal Rejection: Waynesville Housing Authority has the right to reject any and all submittals and waive any irregularities therein, if it is found to be in the best interest of the Authority. Submittals not received by the required deadline are ineligible for consideration. Waynesville Housing Authority may change the deadline at any time in order to assure adequate review of the submittals.
- Contract and Method of Payment: The final form of contract and scope of services will be negotiated between Waynesville Housing Authority and highest ranked firm after the selection process is complete. Invoices with proper documentation can be submitted on a monthly basis.
- Submittal Withdrawal: No firm may withdraw a submittal for a period of 60 days after the date of submission.
- Limitation of Liability: Waynesville Housing Authority assumes no liability for costs incurred by any firm in responding to the Request for Qualifications or interview process. All submittals become a matter of public record upon submission.
- Responsibility of Prospective Firm: WHA shall award a contract to a responsible prospective proposer who is able to perform successfully under the terms and conditions of the proposed contract. To be determined responsible, a prospective proposer must:
- Be insured, licensed and good standing with the Commonwealth of North Carolina.
- Have adequate financial resources to perform the contract.
- Have a satisfactory performance record.
- Have a satisfactory record of integrity and business ethics.
- Have a satisfactory record of compliance with public policy (e.g., Equal Employment Opportunity).
- Have not been suspended, debarred, or otherwise determined to be ineligible for award of contracts by the U.S. Government.
- Fair Housing Law and Equal Opportunity Act: Waynesville Housing Authority does business in accordance with the Federal Fair Housing Law (The Fair Housing Amendments Act of 1988). It is illegal to discriminate against any person because of race, color, religion, sex, handicap, family status, national origin, or sexual preference. WHA is an equal opportunity employer.
Before a proposal is considered for award, the proposer will be requested by WHA to submit a statement or other documentation regarding any of the foregoing requirements.
WHA Organization Chart:
Attachments:
Contact:
Waynesville Housing Authority
P. O. Box 418
Waynesville, NC 28786
(828) 456-6377
info@waynesvillehousing.org
